docs: New record/artifact details/fields editing & field highlighting

[validbeck]

Pull Request Description

What and why?

sc-16364

How to test

Click on the live previews and review the major changes for accuracy:

Inventory

OLD	NEW	Change
Edit inventory fields	Edit inventory fields	Split page into two new sections: Edit fields on individual records (new guidance on editing fields in Overview tab, Inventory Fields tab, or the right sidebar); Edit fields in bulk for multiple records
Customize record overview page	Customize record overview page	New field management UX & highlighting instructions.
Configure record interdependencies	Configure record interdependencies	Updated instructions to use the Interdependencies tab; removed outdated screenshots and related image assets.

Workflows

OLD	NEW	Change
Manage workflows	Manage workflows	Updated "Review workflow histories" section to the Workflows tab. Note that the other sections still refer to "Active Workflows" deliberately, as this is less steps for users when dealing with workflows already running.

Validation

OLD	NEW	Change
Working with artifacts	Working with artifacts	Updated the listing tiles to replace Add and manage artifacts with Log artifacts and Update artifacts.
Add and manage artifacts	Log artifacts	Split artifact creation into a focused guide for logging/adding artifacts. No new info on this page.
Add and manage artifacts	Update artifacts	Split artifact management into a focused guide for editing (new guidance on editing fields in Overview tab, Artifact Fields tab, or the right sidebar), commenting, and resolving artifacts.
Customize artifact overview page	Customize artifact overview page	New field management UX & highlighting instructions.

What needs special review?

Important

I already ran the Cursor agent review a few times — it might tell you that the Workflows section is incomplete, please refer to the note above under "Manage workflows" for more info.

I also confirm that no docs change is required the new "Date Created" etc. new marker labels on record/artifact timeline view as it's just generally labelling covered by the Review workflow histories section.

Dependencies, breaking changes, and deployment notes

n/a

Release notes

Covered by https://github.com/validmind/frontend/pull/2514.

Checklist

• What and why
• Screenshots or videos (Frontend)
• How to test
• What needs special review
• Dependencies, breaking changes, and deployment notes
• Labels applied
• PR linked to Shortcut
• Unit tests added (Backend)
• Tested locally
• Documentation updated (if required)
• Environment variable additions/changes documented (if required)

[github-actions]

PR Summary

This PR refactors the documentation and user interface instructions related to artifact management and workflows. The key changes include:

• Renaming and redirecting artifact-related links from the old "Add and manage artifacts" pages to the new "Log artifacts" and "Update artifacts" pages. Files such as _add-artifacts-on-documentation.qmd, customize-artifact-overview-page.qmd, and various workflow and release notes references have been updated accordingly.
• Updating URL references and sidebar configuration to replace deprecated pages with the new pages. For example, links in the FAQ, Quickstart, reporting section, and workflows documentation now point to the updated artifact pages.
• UI instructions have been modified to direct users to click on the proper tabs (e.g., "Workflows" tab on record and artifact details pages) instead of previously referenced sections. This change aims to improve clarity and ensure consistency in the user experience.
• Adjustments were made to the inventory customization and interdependencies guides. The removal of an unused reference file hints at a cleanup of redundant documentation.
• Minor updates in CSS introduce new color classes (e.g., .teal and .grey) to support consistent styling for highlighted fields.
• Overall, these changes are intended to streamline artifact logging and updating processes, ensuring that users access the correct documentation and can navigate the system intuitively.

Test Suggestions

• Manually verify that all links in the updated documentation pages point to the correct new artifact management pages ('Log artifacts' and 'Update artifacts').
• Check that the sidebar and navigation menus reflect the updated URLs and file names.
• Test the workflow initiation and history views to ensure that clicking on the 'Workflows' tab displays the expected content.
• Perform a UI walkthrough to confirm that inventory and artifact management instructions are clear and reflect the new steps.
• Review the newly added CSS classes (.teal and .grey) for proper styling across different pages.

[github-actions]

Validate docs site

✓ INFO: A live preview of the docs site is available — Open the preview

[gtagle]

Instructions are clear, this is good to go