diff --git a/.gitignore b/.gitignore deleted file mode 100644 index b2031d15..00000000 --- a/.gitignore +++ /dev/null @@ -1,18 +0,0 @@ -# Jupyterbook output files (html): -DISCOVER/_build/ -DISCOVER/_tags/ - -# Pycharm -.idea/ - -# For people using venv -.venv -.env -venv/ - -# in case of using pyenv -.python-version - -# Ignore translation files -*.pot -*.mo diff --git a/DISCOVER/11_inclusive_practices_during_checkin.md b/DISCOVER/11_inclusive_practices_during_checkin.md index 2fbb05a6..756e5e15 100644 --- a/DISCOVER/11_inclusive_practices_during_checkin.md +++ b/DISCOVER/11_inclusive_practices_during_checkin.md @@ -33,6 +33,64 @@ ## Social Events +Social events are a valuable opportunity to foster connection and community. To ensure that these gatherings are inclusive and accessible to all participants, consider the following guidelines: + +#### Accessibility Considerations + +**Venue Accessibility**: + + * Choose locations that are wheelchair accessible (including entrances, restrooms, and seating areas). + * Ensure there are clear signs and wide pathways for mobility aids. + * Avoid locations with long walks, stairs, or uneven terrain. + +**Sensory Considerations**: + + * Offer quiet spaces or low-sensory zones for attendees who may feel overwhelmed by noise or crowds. + * Avoid strobe lighting or loud music unless clearly stated in advance. + +**Transportation & Parking**: + + * Provide information on public transportation, accessible parking, and proximity to the main venue. + + +#### Event Timing and Format + +**Diverse Timing Options**: + + * Not everyone can attend evening events (due to disabilities, caregiving duties, or other reasons). Offer options like breakfast meetups, lunchtime gatherings, or afternoon breaks. + +**Shorter Durations**: + + * Consider hosting shorter events or providing breaks to accommodate attendees who may fatigue easily. + +**Hybrid Options**: + + * For virtual/hybrid events, include closed captions and consider providing a live transcript or sign language interpreter. + +#### Food & Beverage Inclusivity + +* Provide a variety of food and drink options that meet common dietary restrictions (e.g., vegetarian, vegan, gluten-free, halal, kosher). +* Clearly label all food items and avoid cross-contamination for allergies. +* Ensure non-alcoholic drinks are always available and just as prominent as alcoholic ones. +* Avoid centering events entirely around alcohol (e.g., host game nights, arts & crafts, walks, or coffee chats). + +#### Code of Conduct Awareness + +* Display the Code of Conduct prominently at social events (via signage or handouts). +* Make it clear who to contact if someone experiences or witnesses inappropriate behavior. +* Remind attendees that respectful behavior extends beyond official sessions. + +#### Welcoming & Inclusive Culture + +* Encourage first-timer friendly events (like buddy systems or “Ask Me Anything” tables with staff or volunteers). +* Use pronoun pins or name tags with space for attendees to write preferred names and pronouns. +* Avoid cliquish activities — create inclusive games or conversation starters to help everyone engage. + +#### Feedback & Continuous Improvement + +* Invite feedback after each event to understand what worked and what could be improved. +* Ask attendees in advance if they have specific accessibility needs via an anonymous RSVP form. + - "First-Time Attendee" lunch/dinner/coffee-break as a welcome and safe place for attendees to ask questions. - Consider diversifying the time of day that social events happen. - Not everyone is available (physically or mentally) in the evenings, when social events are typically concentrated.