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What is your question?

We are working on a custom solution to monitor app and flow sharing in our default environment, unfortunately due to license concerns - this environment cannot be managed, so we cannot use the built in sharing limit functionality - in the mean time we are actively checking the Apps and Flows tables for ones that violate our set limit - unfortunately this has proven to be unreliable especially in situations where the original flow creator has become orphaned - or other users have become orphaned. The list owners as admin returns everything orphaned or not so sometimes it sets of a false positive for violating our limit. I have had to resort to querying the User Roles table directly and having to double check if the count of non orphaned users is less than our violation limit. I was walking through the flows for the CoE and was looking if there is ever a cleanup of these orphaned users from the role table - obviously flow creators cant be removed - but was wondering if the other accounts get cleaned up at some set frequency?

What solution are you experiencing the issue with?

None

What solution version are you using?

October 2025

What app or flow are you having the issue with?

No response

What method are you using to get inventory and telemetry?

Cloud flows